Archdiocese of Trento
Management and monitoring of relationships between diocese and parishes.
Religious community of Trento
The Archdiocese of Trento is a metropolitan see of the Catholic Church in Italy belonging to the Triveneto ecclesiastical region.
It is led by Archbishop Msgr. Lauro Tisi. The territory is divided into 452 parishes.
Optimize the administrative management of Diocese and Parishes
Dioceses and Archdioceses are complex structures, similar to many business and associative organizations.
This complexity is due to the involvement of numerous individuals called to collaborate and decide how to best manage a highly articulated information and data asset.
What we did for the Archdiocese of Trento
Adiuto is the information and authorization process management system that has been successfully implemented within Dioceses and Archdioceses for sharing information between entities and individuals.
Being a highly configurable platform, Adiuto adapts easily to the most varied operational needs and methods.
Areas Involved
Filing system
The department’s need is to have an orderly and controlled archiving of contracts and related attachments. Adiuto automatically notifies the competent body when contract expiration dates approach.
Document cataloging
In managing the cadastre of buildings and lands of Diocesan Entities, Adiuto is a valuable tool for cataloging, archiving, enhancing, and monitoring data and documents not present in standard information systems.
Document authorization
Adiuto supports the management of the entire approval process related to “Extraordinary acts authorization” requests. The entire case is collected and managed in the Adiuto platform for immediate consultation at any time.
Centralized system
Adiuto is the centralized data collection system and documentation related to inspection reports, meetings, emails and receipts.
Document management
Adiuto has ideal tools for managing insurance records of each Entity or their administrative acts, as well as for generating expiration notifications for records and automatic bulk sending of policies or documents to Parishes.
Simple and effective information sharing
Thanks to the adoption of the Adiuto platform, the Archdiocese has been able to optimize communication processes within its offices, facilitating the work of those in charge and avoiding errors and decisions inconsistent with episcopal guidelines.
Sharing portal
Through the Adiuto portal, the vast wealth of collected information and documents is made available to all parishes in an easy and controlled manner.
Efficiency and involvement
Thanks to Adiuto's ease of use and adaptability, all involved operators contribute to maintaining efficiency in such an articulated and extensive organization.
Digital Transformation in Parish Management
Complexity and Dispersion
The entire management process was very long, complex and difficult to monitor, resulting in information dispersion due to the considerable number of parishes.
Data was not updated and errors or misunderstandings could occur.
The highly complex processes required a much larger investment of resources and time, with the daily risk of not having easy access to case documents or people involved in decision-making processes.
Revolution in Parish Management
The authorization management process has undergone significant improvements in terms of timing. Thanks to search indices, document navigation and retrieval is easier and faster.
The relationship between various parishes of the Diocese is facilitated by alert notifications, thus allowing constant monitoring of relationships between parishes and Diocese.
The software allows for creating different document checklists depending on the type of authorization requested.
Sacred Music Office
Authorizations regarding bell towers
- 1 copy of technical report
- 1 copy of executive project
- 1 copy of photographic documentation
- 1 copy of estimate or bill of quantities
- sacred music report
Authorizations regarding bells
- 1 copy of technical report
- 1 copy of photographic documentation
- 1 copy of estimate or bill of quantities
- sacred music report
Authorizations regarding organs
- 1 copy of technical report
- 1 copy of photographic documentation
- 1 copy of estimate or bill of quantities
- sacred music report
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