Management and monitoring of relationships between diocese and parishes.
The Archdiocese of Trento is a metropolitan see of the Catholic Church in Italy belonging to the Triveneto ecclesiastical region.
It is led by Archbishop Msgr. Lauro Tisi. The territory is divided into 452 parishes.
Dioceses and Archdioceses are complex structures, similar to many business and associative organizations.
This complexity is due to the involvement of numerous individuals called to collaborate and decide how to best manage a highly articulated information and data asset.
Adiuto is the information and authorization process management system that has been successfully implemented within Dioceses and Archdioceses for sharing information between entities and individuals.
Being a highly configurable platform, Adiuto adapts easily to the most varied operational needs and methods.
The department’s need is to have an orderly and controlled archiving of contracts and related attachments. Adiuto automatically notifies the competent body when contract expiration dates approach.
In managing the cadastre of buildings and lands of Diocesan Entities, Adiuto is a valuable tool for cataloging, archiving, enhancing, and monitoring data and documents not present in standard information systems.
Adiuto supports the management of the entire approval process related to “Extraordinary acts authorization” requests. The entire case is collected and managed in the Adiuto platform for immediate consultation at any time.
Adiuto is the centralized data collection system and documentation related to inspection reports, meetings, emails and receipts.
Adiuto has ideal tools for managing insurance records of each Entity or their administrative acts, as well as for generating expiration notifications for records and automatic bulk sending of policies or documents to Parishes.
Thanks to the adoption of the Adiuto platform, the Archdiocese has been able to optimize communication processes within its offices, facilitating the work of those in charge and avoiding errors and decisions inconsistent with episcopal guidelines.
The entire management process was very long, complex and difficult to monitor, resulting in information dispersion due to the considerable number of parishes.
Data was not updated and errors or misunderstandings could occur.
The highly complex processes required a much larger investment of resources and time, with the daily risk of not having easy access to case documents or people involved in decision-making processes.
The authorization management process has undergone significant improvements in terms of timing. Thanks to search indices, document navigation and retrieval is easier and faster.
The relationship between various parishes of the Diocese is facilitated by alert notifications, thus allowing constant monitoring of relationships between parishes and Diocese.
The software allows for creating different document checklists depending on the type of authorization requested.
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