Many businesses see document management as a simple digital archive that allows them to eliminate paper.
In reality, digital transformation goes beyond dematerialization: it means rethinking the data flow to transform information from a management cost to a competitive advantage.
Adiuto is the strategic platform designed to reengineer business processes, eliminate inefficiencies, and digitize operational worflows.
Thanks to its modular and scalable architecture, it provides document management (DMS), workflow automation (BPM), and digital content management (CMS) in a single platform.
The result is a more efficient and controlled management: traceable processes, always accessible documents (even on mobile), and content valued as the company’s information asset.
With over 20 years of experience gained by supporting more than 2,000 client businesses, Adiuto offers a solid technological foundation to build operational resilience, data security, and compliance with the most stringent regulations (such as GDPR, FDA 21 CFR Part 11, EU GMP Annex 11).
What can you manage with the Adiuto platform?
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Thanks to the synergy between its three pillars — document management (DMS), process automation (BPM), and content management (ECM) — Adiuto allows you to manage every type of information, from structured data of the ERP to contracts, emails, and multimedia files – which represent over 70% of business knowledge.
Adiuto converts document entropy and process slowness into a measurable competitive advantage, allowing businesses to master complexity instead of suffering from it.
The AFC area is characterized by critical processes that require precision and traceability.
Adiuto intervenes to optimize and make these workflows more secure
- Active Cycle: Adiuto automatically manages payment reminders, centralizes contract management with automatic alerts on deadlines to prevent unwanted renewals, electronic invoicing with the Bluenext Services Portal, and all documents that make up the order folder.
- Passive Cycle: the entire supplier invoicing workflow is automated. From receipt, with automatic retrieval, it moves to a validation and approval workflow up to registration, drastically reducing errors and delays.
- Expense Reports: the entire process of requesting, approving, and reimbursing expense reports is digitized and securely archived within the employee’s digital folder.
- Legally compliant archiving: complete integration with the Bluenext legally compliant archiving service allows for legally compliant archiving of all business documents.
Personnel management involves handling sensitive documents and approval processes that involve the entire organization.
- Employee File Management: Adiuto creates a unique, centralized, and secure digital archive for all documentation (contracts, CVs, certificates, tax certificates, pay slips), with profiled and tracked access in full GDPR compliance.
- Request Automation: workflows for leave, permits, and overtime are digitized.
Employees can submit requests through the portal, and the approval workflow is managed by the system automatically and transparently. - Training Management (TMS): the Training Management System module allows you to plan, manage, and archive training activities, monitoring qualifications and deadlines to ensure compliance and skills development.
For the Quality department, traceability and compliance with standards (e.g., ISO, GxP) are non-negotiable.
- Non-Conformity, CAPA, and Deviation Management: Adiuto digitizes the entire process, from event reporting to cause identification, to the definition and monitoring of Corrective and Preventive Actions (CAPA).
- Supplier Qualification: this collaborative process, enabled by the Web-Composer module, transforms qualification from an internal activity to an efficient and tracked dialogue with the partner, who can upload the necessary documentation through a dedicated portal.
- SOP Lifecycle: the platform governs the entire lifecycle of Standard Operating Procedures.
Drafting, verification, approval with electronic signatures, controlled distribution, and secure archiving of obsolete versions, as well as every other quality document.
In operational departments, efficiency and continuity are crucial.
Adiuto supports digitization to improve control and reduce downtime.
- Maintenance Management: for each machine, a digital “Maintenance Sheet” is created with a schedule.
The system sends automatic alerts for proactive planning that prevents unexpected machine downtime. - Incoming Goods Quality Control: the non-conformity process for received goods is managed digitally, tracking the entire process, from reporting to receiving the credit note.
- Project Management (PLM): Adiuto creates a digital project folder that collects all project documentation, from the design phase (mechanical, electrical) and verification, to assembly and site management.
Advanced Business Intelligence software with interactive Dashboards and precise analysis
The legally compliant archiving service for any type of Document
The ERP software for SMEs and medium-sized businesses seeking scalability and customized solutions
The software to optimize the management of maintenance, calibrations and spare parts, anytime and anywhere.
Contact us for more information about the Adiuto platform and Bluenext solutions, to schedule a free demo, or to request a quote.
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