Multi-service Company
Digitalize the Supplier Qualification process
Multi-service Company
Company operating in the management of building facilities using subcontracted businesses throughout the national territory.
Simplify and speed up the qualification process
Before the process managed by Adiuto, the purchasing department was forced to manually solicit, receive and manage all the documents necessary to complete the supplier qualification.
What we did for multi-service company
The Adiuto platform, thanks to the DMS and BPM modules, enabled digital process management combined with a customized Web Composer portal to make partners proactive in the business process.
Digitalize the supplier qualification process to guarantee the required standards
Through Web Composer, the partner was assigned the responsibility of entering and providing the required data within a reserved, dedicated and highly user-friendly area without the need for specific instructions and/or involvement of internal staff.
Document
Composition
Through the capabilities of document composition (process families), the data input process was defined, with automatic real-time creation of qualification forms.
Flexible document management
It allowed the configuration of a fully digital process for archiving, controlling, and reviewing all partner documentation.
Digital Transformation in Supplier Qualification
Inefficient and dispersive management
- The responsibility for accuracy and input timing was assigned to internal staff.
- Process activity log maintained manually, on heterogeneous sources Excel/email/notes.
- Data replicated in numerous files depending on the competent office, resulting in duplication of error probability.
- Data and document sharing assigned to internal staff.
- Many documents, especially those concerning safety issues, of various already qualified suppliers require periodic checks for validity verification.
Smart & digital-oriented management
- The responsibility for the accuracy of data and documents entirely assigned to the supplier (data owner).
- Internal staff involved only at the end for consistency and accuracy verification.
- The entered data is saved within the central Adiuto system and not replicated on other systems.
- Every access is controlled by appropriate authorizations and tracked unalterably in the system.
- The system, according to the process, automatically makes data and documents available to the designated offices, based on established authorizations.
- Documents and process shared within the company, with external access as well.
- Automatic system control of data and document expiration dates, with reminders and alerts to designated offices.
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